Reports To: Executive Director
Deadline: Open Until Filled
Pay: $20/hr
Hours: 19 hrs/week

Otis Library in Norwich, Connecticut, is seeking an Administrative Assistant to support the administrative staff. This is a 19-hour per week, year-round position with paid leave. This position works Mondays, Tuesdays, Thursdays, and Fridays, with flexibility for occasional evenings and events.

Responsibilities: The Administrative Assistant will support the mission of Otis Library by providing secretarial assistance to the administrative staff. These responsibilities include, but are not limited to:

• Screening calls, directing visitors, distributing mail, collecting dress down day funds, and monitoring email accounts
• Composing, transcribing, and typing general correspondence
• Creating and maintaining central filing system
• Assisting Director of Development with annual appeal, fundraising campaigns, events, and other initiatives
• Receiving and recording fees and donations; drafting donor communications, acknowledgements, and receipts
• Maintaining fundraising database
• Assisting Business Manager with accounts payable functions, including deposits
• Assisting with and supporting marketing initiatives for the Library
• Developing and maintaining database of programming contacts
• Preparing materials and technology for and attending meetings of Board of Trustees; recording and transcribing minutes
• Attending committee meetings as requested by the Executive Director; recording and transcribing minutes
• Ordering supplies and maintaining office supply inventory
• Managing meeting space reservations and technology
• Attending webinars, seminars, workshops and other training opportunities to remain current in field
• Working at service desks as needed

Employee may perform additional duties to meet the ongoing needs of the Library. Click here for a full job description.

Qualifications: The skills and knowledge required for this position would generally be acquired with a Certificate or Associate’s Degree in Business Administration.  A combination of other education and applicable experience may be considered.  Bilingual abilities are desirable but not required.

Please email a completed job application, cover letter, résumé, and letters or contact information for three professional references to Jessa Franco at jfranco@otislibrarynorwich.org.